We work with businesses individually to design and build AI workflows around the way they actually operate — then train the team and hand it over, so the work keeps running without us.
Vortexai LLC is a professional services company that provides one-to-one AI workflow services to clients. We work with each client individually to design and build custom AI workflows for their business operations.
In practice, that means sitting with your team, understanding how work really flows through the business, and finding the few places where AI genuinely earns its keep. We then build those workflows, test them on real work, and hand them over fully documented. No packaged courses, no off-the-shelf templates, and no software licences to sell.
Most businesses we meet have tried AI already. What's usually missing isn't the software — it's the connection between that software and the way work actually moves through the company. Building that connection is our work.
Each engagement is tailored to the client. You can take the whole path, or begin with a single stage — the scope is agreed before any work starts.
We walk through how your team actually works today, where time disappears, and which steps are worth automating. You get a written assessment and a clear place to start.
For the process you choose, we design a workflow that fits your reality — what runs automatically, what needs a person, and how it connects to your existing systems.
We build the workflow ourselves and connect it to what you already use — email, spreadsheets, CRM, messaging tools, or a private environment if your data requires it.
Adoption is the part most projects skip. We train the people who will use the workflow daily, document it in plain language, and stay reachable through the first weeks of real use.
We deliberately avoid big-bang transformation projects. One process, piloted on real work, is faster, cheaper and far easier for a team to adopt.
Thirty minutes to understand your business, your bottlenecks and your goals. If we're not the right fit, we'll tell you.
We map your current processes, agree priorities, and identify the first workflow worth building. Nothing is built yet.
One workflow goes live in a controlled way, tested against real work, with results you can judge before expanding.
We train your team, document the workflow, and hand it over so it can be run and adjusted without us.
Fees are agreed in writing before work begins. Every engagement is priced for the specific workflow involved — we don't publish a shelf price, because no two are the same.
A focused assessment for teams who need to know where AI is worth the effort before committing further.
Typically 1–2 weeks · fixed fee
End-to-end delivery of one or more workflows, from design through to a trained team that owns it.
Typically 4–8 weeks · fixed project fee
For workflows already running that need someone reviewing, tuning and extending them over time.
Monthly · scoped to your needs
Typically five to two hundred people, with real operational workload and no internal AI team.
If your industry isn't listed, that usually isn't a problem — the process matters more than the sector.
Not at all — it's the starting point for most of our clients. You don't need the terminology; you need to know how your business runs. Choosing and configuring the technology is our side of the table.
It depends on your workflow, budget, data sensitivity and existing systems. We're not tied to any vendor and we don't earn commission from recommending one, so the decision is made on fit and explained to you with the trade-offs.
Data handling is reviewed during the audit and designed into the workflow rather than added later. Typical measures include using only the information that's needed, restricting where it's processed, and keeping a person in the loop before anything goes out to a client. Anything involving client data is agreed with you in writing first.
An audit is usually one to two weeks. A single workflow build is typically four to eight weeks, with a working pilot visible in the first two to four. Larger programmes are scoped in phases so you always have something useful running before the next phase starts.
Audits and builds are priced as fixed fees for an agreed scope; ongoing support is monthly. We confirm the number in writing before any work starts, and we don't add charges for work that was already in scope.
No. You receive the documentation, procedures and training needed to run the workflow independently. Ongoing support exists for clients who want it, but it's optional rather than a condition of working with us.
Both. Most sessions work well remotely. For audit workshops and team training, on site is often more effective, and we're happy to travel.
A short conversation is usually enough to tell whether we can help, and where we'd start. There's no charge and no obligation.